Transaction Control Numbers

This option lets you manually reset certain transaction pointer numbers in the control files.

1. Highest Transaction after last period end

The ‘Highest Transaction after Last Period End’ is used as the starting point on transaction reports, to print transactions for the current period. It is updated as part of the period end routine. If using forward posting features, this isn’t actually the last record for the period, but instead the transaction prior to the first transaction for this period.

2. Highest Transaction updated to nominal

The ‘Highest Transaction updated to nominal’ is used as the starting point on the next update to nominal procedure and, when run, updates this counter with the last record processed.If using forward posting features, and not updating forward transactions to the nominal, then it isn’t actually the highest record updated but the record prior to the first transaction not updated.

3. Highest Transaction record printed

The ‘Highest transaction record printed’ is used to validate that all transactions have been reported prior to the period end, and is updated when you run the ‘List All Transactions’ or the ‘All Transaction Types’ report.

4. Lowest Outstanding Transaction record

This contains the record number of the first outstanding transaction within the ledger. This could be used as the starting point on (say) a ProFiler report listing the outstanding transactions.

5. Highest Transaction updated to job costing (Purchase Ledger)

The ‘Highest Transaction updated to job costing’ is used as the starting point on the next update to job costing procedure when updating in batch mode. When run it is updated with the last record processed.

6. Highest Day Book Transaction Printed

The ‘Highest Day Book Transaction printed’ is used as the starting point of the day book reports, and is updated at the end of this process.

7. First Transaction for Last Period

This is used as the starting point for the VAT reports when you include 1 previous period. It contains the first record for the previous period and is updated as part of the period end routine.

8. First Transaction for Last Period – 1

This is used as the starting point for the VAT reports when you include 2 previous periods. It contains the first record for that period and is updated as part of the period end routine.

Article ID: 1360
Created On: Mon, Jul 2, 2012 at 2:34 PM
Last Updated On: Mon, Jun 19, 2023 at 3:40 PM

Online URL: https://kb.datafile.co.uk/article/transaction-control-numbers-1360.html