Although you can enter a job and cost code against a purchase invoice analysis line, a sub-contractor invoice may well cover any number of jobs even though a simple invoice is presented. The system profiles allow you to enable an option to analyse a single purchase ledger invoice against up to 99 separate jobs. This feature, when enabled, applies to the standard supplier invoice entry also.

After the tax (VAT) amount has been entered a pop-up form allows entry of the job analysis breakdown – selecting the job code, cost code, optionally entering a quantity, and then the cost to be posted against that analysis. The total cost to be allocated, and the amount allocated so far is displayed at the foot of the allocation window. When the job analysis entry is complete, use the <End> key to return to the invoice entry process