The ‘Help’ pull-down menu at the top of the screen within Datafile contains an option Help Manuals which lists the standard Datafile Software manuals. In developing procedures for your system you may have created your own documentation so that other operators can perform selected actions as necessary. If these were saved as PDF files and included within the HELP folder of the system then they are included in the Help Manuals list, however, these Help files are available to all users and you may want to restrict the availability of some help files based on authority level or have them listed in a structure order. In addition you may have this documentation in other formats such as Word Documents
This new feature allows a new option on the Help menu for ‘User Help Manuals’ which will display a configurable list of help files filtering the list based on the operators authority level as required. This list uses the same facility as the, improved in Release 6.4, Reports on Desktop options to include files of various types such as PDF, DOC, etc. and open using the associated program.
Installation
Menu Design
The option to define the
list of User Help Files available requires a new option to be added to the menu
design. To update the menu layout sign
on as the CONFIG user and select the
option Application Menu Design. Select the menu to update – the desktop
definition tools are usually held in the DBDESK.D03. Confirm the default program and select
whether the ‘User Help’ option is to appear on the left or right of the
menu. Move down to blank entry on the
menu, enter the title for this option and press <Enter> to set the menu
parameters.
Applic, Program or Notes P-Program
Menu Name or Program Path DB.EXE
Parameter 8009
Other options can be set as required.
User Help Files on Desktop
Once the definition action has been added to the menu
then you can begin defining your list of user help files. If you added this new option to the
DBDESK.D03 then this is accessed by selecting Database Systems from the main menu followed by Datafile Database Utilities and then Desktop Tools Definition. Selecting the new ‘User Help Files on
Desktop’ option gives a list of up to 40 help files that can be included –
select a blank entry to add a new help file to the list.
Title Offered to User – enter the title of the help file to be displayed on the list of User Help files.
Authority Level Required – set the authority level required to access this help file. Authority levels run from 0 to 9 where 0 is the highest authority level and 9 is the lowest.
Allow Only User-Id’s – as an alternative to setting an authority level you can nominate specific user-id’s that are allowed access to this help file. Up to eight user-ids can be set.
Help File Pathname – select the help file to be displayed, <F4-Select> is available as required.
Article ID: 107
Created On: Mon, Jun 11, 2012 at 11:41 AM
Last Updated On: Tue, Jun 20, 2023 at 6:26 PM
Online URL: https://kb.datafile.co.uk/article/user-help-files-107.html