Run the Payroll

Datafile Software

Run the Payroll

This is the option where you configure the run of the payroll for real. There are two aspects of the run process you can configure – the run report, and the department update.

The Payroll Run Report

The payroll run report is always printed and you can configure this here. The configuration processes are identical to that of the check report above.

Department File Update

As part of the payroll run the department file is also updated. You must specify here how the department file is to be updated. You have to decide how much or how little you want to do with the data afterwards – what do you require for your departmental analysis of payroll, what do you require for update to the nominal ledger (which is taken from the department file).

You decide which item to update from the employee file and which item to update on the department file for both current and year-to-date accumulation.

Current Details: Employee

Select the data item number on the employee file you wish to accumulate at a department level – examples might include gross pay, net pay, tax paid, etc.

Current Details: Department

Select the data item number of the department file that is to be updated. You can reference the same department item more than once – for example you might add gross and net deductions into one value on the department file for deductions.

Accumulation Details: Employee

Select the data item for the current value on the employee file that you wish to accumulate to the department file. It is important to give the current value in the employee file to update the year to date value items in the department file.

Accumulation Details: Department

Select the data item for the year-to-date value on the department file that the employee value is to be updated to.

Department Split

For each item accumulated to the department file you can specify whether that particular item is to be analysed according to the department split ratio entered for the employee. For each data item that you enter to accumulate you can control whether or not to apply the split.

There are four screens of accumulation items for the employee file. This is followed by eight screens of accumulation items for the switch file (if payroll plus in use), two screens for the employee-2 file, two screens for the employee-3 file and finally, again if payroll plus in use, four screens for the overtime file.