Purchase Invoices - Scanning Invoices

After updating the purchase ledger (and stock files if appropriate) the system may, if configured, prompt to scan your supplier’s invoice. This scanned file is then saved for later enquiry via the Purchase Account Ledger Enquiry.

Scan Method – there are three configuration options for scanning, plus an option to omit the scan for this invoice, these are:

Scan Automatically – the scan is processed automatically, no preview of the scanned document is displayed and no further user interaction is required. This option may be disabled if your scanner does not support this option.

Scan with Preview – the scan is processed automatically, but not saved and a preview of the scanned document is displayed.This can then be rescanned if not clear, upside down (!), etc. before saving.

Scan with Preview and Manual Settings – on selection of this option the scan isn’t processed automatically but instead your scanner software and options are loaded for the scan. When the scan is complete it is returned to the preview display for acceptance, or re-scan.

Device – this option lists the available scanners installed on your pc for selection.

Options – various run-time options are available to configure the scan, these are:

Multiple pages – if the supplied invoice is two or more pages then selecting this option ensures that the automatic scanning processes prompt for additional pages after the first page is scanned.

Scan Mode – options available here will depend on your scanner; typical options include Colour, Greyscale and Black & White.

Scan Resolution – the DPI setting for the scan process.