Process Received Messages - EDI Order Processing

This is an automatic 12-step process that deconstructs messages received and creates records in the EDI message file. It creates the three reports described above, which should be scrutinised after the run for any issues raised.

You are first asked to say to which printer any output reports should be printed. We recommend that you use the print spooler for this, and determine later whether or not physically to print the reports.

Next, a screen message tells you what is about to happen. To proceed, key <Enter>. To abandon the process without processing the EDI messages, key <Escape>.

This process first archives any orders that have either been passed to Datafile or that were marked for manual entry to Datafile – whether marked by the validation process or directly by you. It does not process any order records where the EDI message contained any errors of any sort, on the basis that you will correct the errors and re-validate them later.

After archiving any processed orders it then deconstructs any EDI messages it finds in the !INTRAY (and that have the correct filenames as defined in the systems constants file — see System Maintenance); prints a summary of the files processed, or a full print of each message (again determined by a systems constants parameter); validates the order records deconstructed; and finally prints all the orders that appear to be OK. Unless the parameters determine that an order can be passed directly to the Datafile Software order processing application, the printed order is clearly marked MANUAL ENTRY. Such orders must be processed by hand.

If you chose to spool the printed reports, remember now to look at them and determine if there is any corrective action required, either because EDI files have failed to deconstruct in full, or because there are errors in some messages, or because some orders are marked for manual processing.