Print Supplier Payments - Purchase Ledger

This reports all transactions that are marked for payment, giving you totals at the end of the payment amount and the settlement discount that is available to be taken. Selecting this option gives various pre-report questions.

Date of Report

Defaults to the system date – usually this is today’s date, but this may be updated with the date of the end of the current period when configured.

Report ‘As At’ Date

Usually the same as the report date. However, if your system only includes transactions up to a set date then you may want to update this date as the ‘as at’ date. The ‘as at’ date is for memo purposes only, it has no effect on the transactions or values reported.

Range of Account Codes – From/To

This option allows you to restrict the accounts processed on the report to a set range.<F4-Select> is available as required. If you leave the from/to code blank then all accounts are included, if set the from-account but not the to-account then all accounts from the entered account onwards are included. If set to the to-account, but leave the from-account blank, then all accounts up to the entered account are included.

Include Forward Transactions

This setting controls whether any forward transactions are to be included on the report. You may want to set this if the ledger period is behind the actual date, and some forward invoices have short payment deadlines.

Specify Selection Criteria

This option allows you to restrict the accounts processed to set criteria. You may only, for example, wish to process accounts that are flagged for payment by ‘BACS’. Setting this option gives you a pop-up form to enter the required criteria.

Proposed Payment Date

Including up to Due/Sett Date

Defaulting to the dates entered on the earlier proposed payments run, these dates control the transactions included on the report and whether settlement discount is available.

Include Unauthorised Trans

If flagging transactions as unauthorised, either as part of the transaction entry process or via the ‘Set Status Flags’ options, then this parameter controls whether the report includes these transactions or not.

Only Include "P to Pay” Trans

Normally set so that the report only includes transactions that have been flagged for payment through the proposed payment procedure, or the through the set transactions status flag options.

Report Comment Printed

Updated automatically with the pay date, and the due date used, you could amend this as required.The comment is printed on the resulting report output.

Once the pre-report parameters are set as required, selecting the PRINT button will prompt you for the desired printer or other output device and produce the report.Selecting CANCEL will return you to the automatic payments menu. The OPTIONS button allows extra printing controls, for details on this refer to the Reports section of this manual.