Document Design Manager - Page Setup - Stock Control

Paper Size – offers a drop-down list of paper sizes available. Select the paper size appropriate.

Print in Landscape– set whether the document is to be printed in landscape. Leave blank to print in portrait.

No of Columns Across / No of Lines Down – if converting an older document this defaults to values as previously defined on the document - typically you would leave these values as set for your document. For new documents this will default to 80 columns across and 66 lines down and you can amend as required.

These values can be amended up to 255 columns across and 132 lines down. The columns and line values form a ‘design grid’ on the document with the no of columns set controlling the number of grid start points across the page, the lines down controlling the grid points down the page (think graph paper). Text, Image and Lines do not have to start at a grid point but data items do – increasing the number of columns / grid points across the page gives you more flexibility with regards to data item positioning.

Take care on increasing this value on existing documents as items starting at a particular column/grid point may overlap if you increase the number of columns. With regards to the number of lines down, again take care increasing this value on existing documents as line items may overlap – in addition though increasing this value too far may cause the print of detail lines to overlap if the font of detail items selected for print is bigger than the line height.

Start Detail Line / End Detail Line – if converting an older document this defaults to values as previously defined on the document - typically you would leave these values as set. When opening a new document this will default so that a quarter of the page acts as the header and a quarter of the page is the footer – the balance being the detail area where on sales issue the stock issues are listed.

Margins – next you can set, in millimetres, the left, right, and top and bottom margins.

When you print a document each printer has its own internal set margin and the grid (discussed above) is fitted within this. If printing a document on multiple printers, especially when using pre-printed stationery, you should set the margins on the document equal to or greater than the largest margin of the printer(s), to ensure identical print on all printers.The Install menu on the toolbar allows the option ‘View Printers’ which enables you to perform a test print which shows the print margins (as a border on the page).

Once you have set/confirmed the margins the document mask is displayed.

A document is split into three sections – a header, a detail and a footer area as mentioned above. In stock documents the header area is used to print details of the customer/supplier. The detail section prints, line-by-line, the transactions. The footer area shows totals such as the document totals.