Add a New Product

This option is used to add products to the product file. At initial set-up time, use this option to enter your existing product details from either your present manual or computerised system. On selection of the Add option you will be prompted for the product code. If the product code is displayed on screen the cursor will prompt at that position, if not displayed an input option will be shown at the bottom left of the screen.

The first option allows you to enter new product records. You are first prompted to enter the product code that you wish to add to the file. This reference must be in the format you have defined (see below) and you are not allowed to have duplicated codes in the file. The program checks for both format and uniqueness – if the format is not matched then the computer ‘beeps’, if the code already exists on the file you are warned accordingly. Pressing <Enter> or clicking the ‘OK’ button allows you to re-enter the stock code.

Pressing <Enter> or clicking OK button allows you to re-enter the product code.

Product Code Formats

Once a valid code has been entered the cursor moves to the input area of the first data item on the screen and you can start typing in the product details. When all the details of the new product have been entered you are prompted for the next product reference. If the <Escape> key is used or the ABANDON button selected whilst typing in the product details the input is abandoned and the product code that you entered is available for re-use.

The following describes some of the details you may be asked for each product.

Description

Enter the product description – the size of the description field depends on the design of the product file, up to two lines are allowed.

Unit of Issue

The ‘Unit of Issue’ is not used in calculations and so may be defined as a descriptive item.Examples include ‘Each’ or ‘Pack’.

Price Per

There are situations where you express prices not per unit but per multiple. Prices for (say) felt-tip pens may be quoted per box. If using a price-per then this applies to all selling prices.

VAT Code

The VAT code you enter here should relate to the tax rate usually associated with this product.This VAT code is used when posting invoices or credits for this item for ‘UK Customers’.

Alternate EC VAT Code

The VAT code entered here is used for ‘EC Customers’ when buying this product.

Cost Price

Enter the cost of the product here.

Selling Price

Up to nine selling prices can be defined for each product (although only five appear by default). Where a selling price ‘number’ is defined in the customer file then the appropriate price is displayed when the product is selected. Note that Professional systems only allow five prices and Compact systems three prices.

Sales / Purchase Analysis

These options allow you to set an analysis code to be written to the sales/purchase transactions for analysing the period turnover.

Sales / Purchase Nominal

The nominal code entered here is used by default on generation of an invoice / credit note.