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Ledger Enquiry

Datafile Software

Ledger Enquiry

The Ledger Enquiry for Job Costing shows a full screen of job detail with transaction enquiry options, depending on configuration, for transactions (costs), sales orders, purchase orders and category analysis.

On the Premier system up to two screens of details can be displayed from the job. <Page Up> and <Page Down> moves between the two screens.

Costs

The costs option lists the transactions for the selected job. You can scroll up/down the list of transactions and, if Premier, select the VIEW option to display more details for the transaction.

Sales Orders

Only applicable for Diamond and Premier systems when using the ‘SOP/Job Costing Link’ accessory this option lists the sales order details that are associated with the selected job.Again, if Premier, a VIEW option is available to display more details for the order.

Purchase Orders

Only applicable for Diamond and Premier systems this option lists the purchase order details that are associated with the selected job. Again, if Premier, a VIEW option is available to display more details for the order.

Analysis

Only applicable for Diamond and Premier systems, this option summaries the cost transactions per category up to a specified date and gives totals for the ‘actuals’, ‘costs’ and ‘hours’ posted to that job and category.

On selection of the analysis option you are asked to enter a date up to which to analyse the transactions.If left blank then all transactions are analysed.

After confirming the date, as required, the system displays the categories with the configured totals.

You can scroll up/down the list of displayed categories as required. Pressing <Enter> or double-clicking an entry in the category list displays a second list that shows the cost codes used against this job / category and the total values for that cost code.

Again, you can scroll up/down the list of cost codes as required. Pressing <Enter> or selecting an entry with the mouse will show the transactions that make up the total cost code value with, if Premier, the VIEW option to display more detail of the transaction. <ESC> or selecting the X-close button of the form takes you back through the enquiry stages.

Ledger Enquiry

The Ledger Enquiry is available from the DeskTop toolbar at any point in the system and allows you to select the appropriate job as part of the enquiry. The enquiry can also be accessed via <F8-Zoom> throughout the Job Costing options when a specific job is being processed.

  • Release ID: Standard