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Import Payment Transactions and Summarise

Datafile Software

Import Payment Transactions and Summarise

The batch update definition allows for the import of individual invoice / credit transactions for a single account but, on update to Datafile, to summarise this input as one invoice (or credit depending on total value) transaction; this allows for the import of (say) cash sales transactions from a till at the end of the day.

This new feature allows for the same type of process to be used when importing payment and payment adjustment transactions and is of particular use when a customer supplies a CSV ‘remittance’ of the individual invoices and credits they are paying for a BACS payment of a single amount.

Summarise All Input into 1 Record (e.g. Shop) – set to summarise the import as one transaction. Note the assumption is made that the import file only contains transactions for the one account and that the account code is set as the ‘Tx Item for Run-Time Input’ on the first screen of parameters.

If Summarise, is this a Payment-Only Run – if the input file is for a ‘CSV Remittance’ and contains details of the invoices and credits being paid and is to be used to generate an imported payment transaction then setting this option creates a single payment transaction for the total value (or a payment adjustment if total value is negative)

 Allocating Invoices and Credits

The idea is you would also use this process to allocate the imported payment against the invoices and credits included in the CSV Remittance. Parameter screen 1 has a parameter ‘Payment Alloc Reference item on Payment Trans’ that allows you to reference an item on the Sales Ledger Transaction database that contains the invoice / credit the imported payment relates to (this item being populated from the import file). In practice, when summarising payments, the system is still processing each import record individually so this option can be used to auto-allocate the invoices on the CSV remittance.

  • Release ID: 6.2