Home » Categories » Solutions by Business Process » Finance » Sales and Purchase Ledgers

Include Currency Accounts in Auto-Payment Procedures

Purchase Ledger only

The Purchase Ledger includes a series of actions – termed the auto-payment procedures – that allows for the system to create payments for suppliers based on their outstanding invoices.  In a currency environment, however, only base currency accounts could be processed.  This new feature allows for accounts in other currencies to be processed.

Run Proposed Payments

Selecting this option will still ask for the currency to process but instead of restricting this to the base currency (STG / GBP) the system will also allow other currencies to be selected.

 

Only one currency can be processed in any one run, however, you can run for multiple currencies one after another (you don’t have to complete your GBP run to payment creation before starting your EUR run).  Note that values displayed for total value of proposed payments / settlement discount are in the currency of the ‘run’.

Print Supplier Payments 

This report processes all accounts subject to normal criteria – payment dates / P-to-Pay checks etc. – but also allows the ‘Report Which Currencies’ option to restrict the report to accounts in a particular currency (leaving blank processes all applicable accounts).

The report displays the values as per the data items configured (i.e. if print item Total from the transaction file then is the base currency always, if print FC-Total is in the currency of the transaction). 

The exceptions to this is the special item 162-Payment Amount; this item prints in the base currency unless, when running the report, you set the option for ‘Report Which Currencies’ to a specific currency or use ‘ALL’ in which case the values is reported in the currency of the account.  When reporting this value in the base currency the value is based on the transactions and their exchange rate, the value actually paid in the base currency may be different due to exchange rate fluctuations since transactions were originally entered. 

Note that special item ‘163-Discount Available’ is always in the currency of the account regardless of setting.

 

Generate Payments

As with the ‘Run Proposed Payment’ procedure this option will now allow processing in other currencies but will only process one currency at a time.

 As with base currency processing the system will create payments for each account set for payment, for currency accounts the system will apply the appropriate exchange rate based on the payment date and generate any exchange difference transactions if appropriate.  Again, values displayed on screen are in the currency being processed.

Installation 

No setup changes are required.


Custom Fields
  • Release ID: 6.9
Attachments Attachments
There are no attachments for this article.
Related Articles RSS Feed
VAT Reports
Viewed 1723 times since Mon, Jul 2, 2012
Account Listing
Viewed 2245 times since Mon, Jul 2, 2012
Enquire Account Details
Viewed 1964 times since Mon, Jul 2, 2012
Moving, Deleting and Amending Items - Document Design Manager
Viewed 1739 times since Mon, Jul 2, 2012
Include Notes on Unallocated Transaction Reports
Viewed 1738 times since Fri, Jun 8, 2012
Ledger Enquiry
Viewed 1592 times since Mon, Jul 2, 2012
Set Auto Expand Data Files
Viewed 1568 times since Mon, Jul 2, 2012
Period / Year End Facilities - Application User Facilities
Viewed 1603 times since Mon, Jul 2, 2012
Sub-Contractor Accessory - Supplier Maintenance
Viewed 1856 times since Mon, Jul 2, 2012
Cheque Printing (Purchase Ledger) - Application User Facilities
Viewed 1625 times since Mon, Jul 2, 2012