P45 Leavers - Document Design Manager
P45 Leavers - Document Design Manager
The P45 Leavers document is designed as per the other documents and offers similar parameters options to the bank giro credit – general details/parameters and employee items to be printed. There is, however, a second screen of general parameters.
The P45 document supplied by the HMRC for LaserJet and DeskJet printers is a document printed over three pages. The second and third pages are identical to the first page except that at a certain point no more values are printed. If printing to this type of document then the second page of the general parameters can be configured for this.
As discussed earlier you select a data item to print by right-clicking with the mouse and choosing to insert a new data item. The available categories are:
General Parameters – allows print of the pay date and the employee number
Employee Details (1) – allows you to select to print any item from the employee file. You can print the same item more than once if required.
Employee Details (2) – allows you to select to print any item from the employee-2 file. This file contains, amongst other items, the SMP, SAP, SPP, Tax Credit and Student Loan deductions.
Employee Details (3) – allows you to select to print any item from the employee-3 file. This file contains the attachment of earnings details.
In addition to the print categories there are various parameter screens, ten in all, which can be used to configure the printed output and the processing of the document.
General Document Parameters
Number of Copies
Defaulting to 1, set the number of copies of the payslip document you require. (Maximum of 3)
Key in the number of lines down for the document length (max 132), and the number of characters of the document width (max 255).
Size of Values
Set the number of significant figures to print values at – set to 5 allows values of 99999.99, 7 allows values of 9999999.99.
Date Line / Column
Usually printed from the document mask, via the category General Details, this option allows you to set the print position of the payroll date. You can also set whether the date is to be printed with a 2 (default) digit year or a four digit year.
Employee No Line / Column
Usually printed from the document mask, via the category General Details, this option allows you to set the print position of the employee (record) number.
General Parameters (2nd Page)
Print 2nd Sheet
Set to print a second copy for this document.
Omit Printing on 2nd Sheet after Line
Set the line number to stop printing at. As discussed above the second page of the LaserJet stationery supplied by the HMRC is identical to the first except that it stops repeating details ‘halfway’ down and the remainder is blank.
Set to print a third copy for this document.
Omit Printing on 3rdSheet after Line
Set the line number to stop printing on the third copy
Print 4thSheet / Omit Printing on 4th Sheet after Line
No longer required for standard P45 layout supplied by HMRC.
Employee Items to be Printed
Here you can select for print up to 70 items from the main employee file (over 5 screens). Although usually configured for print from the mask via the category ‘Employee Details (1)’ there are a couple of extra parameter items for each print item you may want to set here.
If set then the system omits the print when the value if 0, else the 0 is printed.
If set then no decimal places of the value are printed (although no rounding takes place)
Extra Employee Items
employee databases allow 320 data items each they are numbered 1-160 and 321 to
480 this is because there are a number of special items, termed 161+ items,
which can be configured for print. These
duplicate items that are already in the employee files or are values (such as
the employer name and address) that are held in the payroll system
profiles. Although primarily for use on
end-of-year documents such as the P14/P60 you can use these items as required
in any of the payroll documents.
For the full list of extra items view the details in the database structures section at the end of this manual.
Employee File 2 Items to be Printed
Here you can select for print up to 30 items from the second employee file (over 2 screens). Again these items would usually be configured for print from the mask via the category ‘Employee Details (2)’. The extra parameters to omit the value if zero and to omit the decimal values are also applicable.
The employee 2 print items would primarily be used to print any tax credit payments, student loan deductions, statutory payments (other than sick pay) and stakeholder pension contributions.
Employee File 3 Items to be Printed
Here you can select for print up to 30 items from the third employee file (over 2 screens). Again these items would usually be configured for print from the mask via the category ‘Employee Details (3)’. The extra parameters to omit the value if zero and to omit the decimal values are also applicable.
The employee 3 print items would be used to print attachment of earnings orders.
- Release ID: Standard