STAT – Statutory Payment Details

Datafile Software

STAT – Statutory Payment Details

This option allows you to mark an employee as being in receipt of SMP – Statutory Maternity Pay, SAP – Statutory Adoption Pay, or OSPP – Ordinary Statutory Paternity Pay or ASPP – Additional Statutory Paternity Pay. OSPP and ASPP are split into two options – birth and adoption for recording purposes.

After selecting the employee you are given a menu to select which statutory payment you wish to use.

SMP – Statutory Maternity Pay

On selection of the SMP option the screen is updated to prompt for the required details.

Date the Baby Is Due

Enter the date the baby is expected

SMP Qualifying Week/Period

SMP payments are based on average earnings – the value of which is taken for earnings in the ‘relevant period’ (defined as the earnings between their last normal payday on/before the Saturday of the Qualifying Week (15^th week before the baby is due) and the last normal payday falling not less than 8 weeks before this.Enter here the payroll period number at which the end of the relevant period occurs.

Average Weekly Earnings

If you update the above prior to running the payroll for that qualifying week then the system can calculate the average weekly earnings for you – you should still review this value against earnings within the relevant period however. If entering the detail immediately before payment is to be made (which is usual) then you need to manually enter the employee average weekly earnings.

Note that the value here is always weekly earnings even where the payroll is run in 2/4-weekly or monthly periods

Start Payment Date

Enter the date at which maternity pay is to be paid. From the first payroll run on or after this date SMP is available to be paid within the payroll input options.

Weeks Left (High Rate)

Weeks Left (Standard Rate)

These values are updated for you according to current legislation (6-High, 33-Standard) on entry of the qualifying week. As SMP is paid these values are reduced accordingly.

SMP appears in ‘Additions to Gross’ during payroll input unless the system is set to record Statutory Payments within the Gross Pay value.

SAP – Statutory Adoption Pay

On selection of the SAP option the screen is updated to prompt for the required details. SAP is available for employees of either sex.

SAP Qualifying Period

SAP payments are based on a fixed rate or 90% of average earnings (whichever is lower) – the value of average earnings is based on earnings in the relevant period defined as the normal payday on or before the ‘matching’ week and the last normal payday not less than eight weeks prior to this. Enter here the payroll period number at which this matching week occurs.

Average Weekly Earnings

If you update the above prior to running the payroll for that period then the system will calculate the average weekly earnings for you – you should still review against earnings within the relevant period. If entering the detail immediately before payment is to be made (which is usual) then you need to manually enter this value.

Note that the value here is always weekly earnings even where the payroll is run in 2/4-weekly or monthly periods

Start Payment Date

Enter the date at which SAP is to be paid. From the first payroll run on or after this date SAP is available to be paid within the payroll input options.

Weeks Left

This value is updated for you according to current legislation (39 weeks) on entry of the qualifying week. As SAP is paid these values are reduced accordingly.

SAP appears in ‘Additions to Gross’ during payroll input by default although parameter settings allow it to be included within Gross Pay.

OSPP (Birth) – Ordinary Statutory Paternity Pay for Births

On selection of the OSPP (Birth) option the screen is updated to prompt for the required details.OSPP is available for employees of either sex.

OSPP Qualifying Period

OSPP payments are based on a fixed rate or 90% of average earnings in the relevant period (whichever is lower). Average earnings are defined as the earnings between their last normal payday on/before the Saturday of the Qualifying Week (15^th week before the baby is due) and the last normal payday falling not less than 8 weeks before this.Enter here the payroll period number at which the end of the relevant period occurs.

Average Weekly Earnings

If you update the above prior to running the payroll for that period then the system will calculate the average weekly earnings for you – you should still review this against earnings in the relevant period. If entering the detail immediately before payment is to be made (which is usual) then you need to manually enter this value.

Note that the value here is always weekly earnings even where the payroll is run in 2/4-weekly or monthly periods

Start Payment Date

Enter the date at which OSPP is to be paid. From the first payroll run on or after this date OSPP is available to be paid within the payroll input options.

Weeks Left

This value is updated for you according to current legislation (2 weeks) on entry of the qualifying week. As OSPP is paid these values are reduced accordingly.

OSPP appears in ‘Additions to Gross’ during payroll input by default although parameter settings allow it to be included within Gross Pay.

OSPP (Adopt) – Ordinary Statutory Paternity Pay for Adoption

On selection of the SPP (Adopt) option the screen is updated to prompt for the required details. OSPP is available for employees of either sex.

OSPP payments are based on a fixed rate or 90% of average earnings in the relevant period (whichever is lower). Average earnings are defined as the earnings between their last normal payday on/before the Saturday of the Matching Week and the last normal payday falling not less than 8 weeks before this. Enter here the payroll period number at which the end of the relevant period occurs.

Average Weekly Earnings

If you update the above prior to running the payroll for that period then the system will calculate the average weekly earnings for you – you should still review this against earnings in the relevant period. If entering the detail immediately before payment is to be made (which is usual) then you need to manually enter this value.

Note that the value here is always weekly earnings even where the payroll is run in 2/4-weekly or monthly periods

Start Payment Date

Enter the date at which OSPP is to be paid. From the first payroll run on or after this date OSPP is available to be paid within the payroll input options.

Weeks Left

This value is updated for you according to current legislation (2 weeks) on entry of the qualifying week. As OSPP is paid these values are reduced accordingly.

OSPP appears in ‘Additions to Gross’ during payroll input by default although parameter settings allow it to be included within Gross Pay.

ASPP (Birth) – Ordinary Statutory Paternity Pay for Births

On selection of the ASPP (Birth) option the screen is updated to prompt for the required details.ASPP is available for employees of either sex.

ASPP Qualifying Period

ASPP payments are based on a fixed rate or 90% of average earnings in the relevant period (whichever is lower). Average earnings are defined as the earnings between their last normal payday on/before the Saturday of the Qualifying Week (15^th week before the baby is due) and the last normal payday falling not less than 8 weeks before this.Enter here the payroll period number at which the end of the relevant period occurs.

Average Weekly Earnings

If you update the above prior to running the payroll for that period then the system will calculate the average weekly earnings for you – you should still review this against earnings in the relevant period. If entering the detail immediately before payment is to be made (which is usual) then you need to manually enter this value.

Note that the value here is always weekly earnings even where the payroll is run in 2/4-weekly or monthly periods

Start Payment Date

Enter the date at which ASPP is to be paid. From the first payroll run on or after this date ASPP is available to be paid within the payroll input options.

Weeks Left

This value is updated for you according to current legislation (20 weeks) on entry of the qualifying week. As ASPP is paid these values are reduced accordingly. ASPP can be paid in part weeks – values displayed here are shown as whole weeks and number of days (i.e. 15.6 is 15 weeks 6 days left)

Partner Details

Enter the Surname, Forenames, Initials and National Insurance Number of the Employee’s partner.

ASPP appears in ‘Additions to Gross’ during payroll input by default although parameter settings allow it to be included within Gross Pay.

ASPP (Adoption) – Ordinary Statutory Paternity Pay for Adoption

On selection of the ASPP (Adoption) option the screen is updated to prompt for the required details.ASPP is available for employees of either sex.

ASPP Qualifying Period

ASPP payments are based on a fixed rate or 90% of average earnings in the relevant period (whichever is lower). Average earnings are defined as the earnings between their last normal payday on/before the Saturday of the Matching Week and the last normal payday falling not less than 8 weeks before this. Enter here the payroll period number at which the end of the relevant period occurs.

Average Weekly Earnings

If you update the above prior to running the payroll for that period then the system will calculate the average weekly earnings for you – you should still review this against earnings in the relevant period. If entering the detail immediately before payment is to be made (which is usual) then you need to manually enter this value.

Note that the value here is always weekly earnings even where the payroll is run in 2/4-weekly or monthly periods

Start Payment Date

Enter the date at which ASPP is to be paid. From the first payroll run on or after this date ASPP is available to be paid within the payroll input options.

Weeks Left

This value is updated for you according to current legislation (20 weeks) on entry of the qualifying week. As ASPP is paid these values are reduced accordingly. ASPP can be paid in part weeks – values displayed here are shown as whole weeks and number of days (i.e. 15.6 is 15 weeks 6 days left)

Partner Details

Enter the Surname, Forenames, Initials and National Insurance Number of the Employee’s partner.

ASPP appears in ‘Additions to Gross’ during payroll input by default although parameter settings allow it to be included within Gross Pay.