Home » Categories » Solutions by Business Process » Finance » Payroll

LEAVE – Mark Employees as Leavers

Datafile Software

LEAVE – Mark Employees as Leavers


Although you may mark an employee as having left, their records remain on the files for the remainder of the tax year – however, it cannot be amended and no further payments are made. It is kept for year-end documents and reports required by the Inland Revenue – at the year end any leavers are removed.

After entering the employee number, the system displays the details required for manual completion of a P45 – we do offer the option to print the P45 after you have marked the employee as a leaver though.

Date of Leaving

Enter here the date the employee leaves his/her employment.

Period

Confirm the pay period the employee has left his/her employment

Pay in this Period

Usually you mark an employee as having left after their final payment. If you mark it early then this option asks if you want to pay them this period – the normal payments can be made this period and they become a leaver after the period end.

Is Employee Deceased?

Flag if the employee is deceased (required reporting to HMRC)

After entering these details the system asks you to confirm you wish to mark the employee as a leaver and then may offer to print the P45. If you have elected to pay the employee in this period then you cannot print the P45 at this point (the values will be updated further). After the payroll run you can reselect this option and print and submit the P45 with the correct values.

If you’ve made a mistake on the leaving date, or the employee decides to stay then reselecting this option first asks you to print the P45 – if you respond ‘No’ you are able to amend or clear the leaving date (and thus re-instating the employee in the system).

Notes

Prior to the 2013/14 tax year prompted to submit a P45 to the HMRC at this point. However, with the introduction of RTI this is no longer required.

Custom Fields
  • Release ID: Standard
Attachments Attachments
There are no attachments for this article.
Related Articles RSS Feed
Payroll - Options for File Access and Application Security
Viewed 2325 times since Tue, Sep 22, 2020
STAT – Statutory Payment Details
Viewed 1060 times since Tue, Mar 26, 2013
Transaction / Detail Enquiries
Viewed 1563 times since Tue, Mar 26, 2013
Payroll Extra - Payroll Authorisation Input Status
Viewed 6346 times since Mon, Nov 25, 2013
Payments and Deduction Table
Viewed 2020 times since Tue, Mar 26, 2013
Cheque Design - Document Design Manager
Viewed 1755 times since Wed, Mar 27, 2013
Payment (O/T) Rates DB
Viewed 1565 times since Wed, Mar 27, 2013
Pre-Payroll Check Report
Viewed 1686 times since Wed, Mar 27, 2013
Payroll Utilities
Viewed 2360 times since Tue, Mar 26, 2013
Payroll Extra - Multiple Company Pension Schemes
Viewed 3234 times since Mon, Nov 25, 2013