Home » Categories » Multiple Categories

Duplicate Purchase Ledger Reference Checks

Diamond and Premier only

Purchase Ledger Invoice entry has the facility to perform duplicate entry checks against the supplier invoice reference to warn against multiple entry.  This warning is optional and checks the ‘current’ transactions for an account (these are transactions entered this period or were outstanding at the start of this period).

This new facility allows the option to make any duplicate warnings mandatory with an optional password override plus options to limit the check to just transactions entered in the current period or expand the check to the full transaction history for the account.


Installation

Application User Facilities

To configure the duplication check parameters new features have been added to the Purchase Ledger Application User Facilities.  To update select Installation from the main menu followed by Application Manager and then Application User Facilities.  Select the Purchase Ledger application and then Purchase Transactions before moving to screen 2 of the parameters.

 

Check for Duplicate Reference for Inv/Crd on Tx Ref – reference the data item to perform the duplication check against.  This is usually either the Reference item or the User One item.  When set a pop-up form will allow entry of additional parameters.

Make Check Mandatory– set to Y to apply a mandatory check, leave blank to continue warning.

Optional Password Override – if mandatory check set, if required, an optional override password.  If defined the user will be able to press <F7-Option> on the Duplication ‘error’ message and enter the password to proceed with the transaction entry. 

Check Which Transactions – select the ‘range’ of transactions to be checked for duplicates.  Options available include 

·               Current Transactions – checks for duplicates against transactions entered in this/forward period and that were outstanding at the start of this period.

·               All Transactions – checks for duplicates against the full transaction history for the supplier account.

·               This Period Only – checks for duplicates against transactions entered in this or the forward period only.


Custom Fields
  • Release ID: 6.9
Attachments Attachments
There are no attachments for this article.
Related Articles RSS Feed
Extra Account Items on Aged Analysis Reports
Viewed 18361 times since Thu, Jun 7, 2012
Improvements to Statement Print Locking
Viewed 1553 times since Fri, Oct 26, 2012
Credit Control Manager (S/L Only) - Utilities
Viewed 1836 times since Mon, Jul 2, 2012
Automatic Write-Off of Variable Stock
Viewed 1990 times since Mon, Jun 11, 2012
Detail Call Off
Viewed 1936 times since Wed, Jul 4, 2012
Document Processing – View Only Action Quantity
Viewed 1775 times since Wed, Jun 13, 2012
Conditional Text Print on Order Processing Documents
Viewed 1435 times since Mon, Jun 11, 2012
Global Change Account Codes - Utilities
Viewed 1433 times since Tue, Jul 3, 2012
Database Audit
Viewed 1306 times since Wed, Jul 4, 2012
Reset Account Outstanding Values
Viewed 1554 times since Wed, Jul 4, 2012